Administrative Associate V - Special Events

Posting Number

R-091554

Job Type

Full

Department

Transportation Services

Major/Essential Duties of Job

VISITOR PARKING: Coordinates daily visitor parking requests for departments and organizations. Makes arrangements for all guests on campus. Prepares parking credentials as applicable. Ensures the permits are entered into the system to bill customers appropriately. May attend meetings with customers to facilitate the coordination of these services. COORDINATION: Contact for coordinators of visiting dignitaries, special events, and conferences. Attends meetings as requested by Assistant Manager. Prepares parking and transportation services for events with organizers, Transportation Services staff, and other university support departments. Works with Assistant Manager to resolve complex issues related to the coordination of these services. Responsible for the billing of these services. Coordinates with management to relay information regarding scheduled events to be placed or updated on web site. Makes recommendations for cost effective parking/transportation packages and for process improvements. Compiles data to prepare correspondence, forms, reports or other documents. Assists in the development and implementation of specific parking and transportation plans to meet the needs of special events, conferences, visiting dignitaries, etc. Responsible for coordinating the arrangements for fun runs as it relates to routes, parking control devices, etc. Responsible for creating/updating forms, checking equipment in/out and billing through the system. Meets with customers to determine needs and approve requests. Communicates plans and coordinates resources needed to various units within the department. RV ADMINISTRATION: Responsible for coordinating RV reservations for campus. First point of contact for customers in making reservations, as well as providing information on the amenities related to RV parking on campus. Responsible for the billing of RV reservations and answering related questions from customers. Maintains calendar for reservations of events and RVs at multiple locations throughout campus. During football season, the number of RV lots increases to five. Makes any needed changes to customer information and/or reservations. Responsible for preparing permits and mailing them to customers. Communicates maintenance needs for the RV park. Responsible for on-site supervision of RV lot staff, and contact for RV customer satisfaction. Responsible for RV staff training, training video updates, and football manual updates to maintain consistency of service for RV lots. Requests additional amenities for RV lots during football season. Acts as a liaison with RV Advisory Committee. BILLING: Responsible for weekly billing for services provided. Enters permits into system for tracking and billing purposes. Completes, tracks and distributes all necessary paperwork and billing documents for parking credentials.

Occasional Duties

Required Education and Experience

Required Education and Experience High school diploma or GED, or any equivalent combination of education and experience. Five years of experience in general office or clerical work.

Preferred Education and Experience

Preferred Education Bachelor's degree. Preferred Experience: Nine years of experience in general office or clerical work, including previous supervisory experience. Working knowledge of the University and facilities.

Comments to Applicants

Starting Pay: $19.27 A cover letter and resume are strongly recommended.

Salary

$19.27 hourly

Pay Basis

HourlyHourly

Position Type

Budgeted

Location

College Station, TX

Security Sensitive
(Employment in a position designated as security sensitive will be contingent on the results of a criminal background check at the point of hire.)

No

Is this position restricted by the Patriot Act?

No

Is this position D.O.T. regulated?

No

EEO/AA Statement

Equal Opportunity/Affirmative Action/Veterans/Disability Employer